Filing a confirmation statement – an obligation imposed on all UK businesses, such as dormant and non-trading corporations. Filing the confirmation statement confirms that the Companies House data are current and valid. Whether submitting as a first-time company owner or as an individual submitting for the first time, understanding what to file when you submit a confirmation statement prevents unwanted fines.
Confirmation statement is not a formality, it’s one of the methods of keeping your company in good standing. IF not filled then take help with PropertySPV file confirmation statement online service when you submit it and avoid making costly mistakes.
Company Details to Confirm
Right at the heart of the confirmation statement is confirming your company’s basic information. You will be asked to confirm or update:
- Registered office address: The address needs to be up-to-date and actually used for formal documents.
- Principal business activities: Check that your Standard Industrial Classification (SIC) codes are up to date and reflect what your company does.
- Company type and status: Indicate whether your company remains active, is dormant, or otherwise.
- Directors and secretary information: Check the most recent list of officers and change names, service addresses, and appointment and resignation details.
This information needs to be current, especially if there have recently been changes in your business operations or structure.
Statement of Capital (if applicable)
For share capital companies, the confirmation statement will also include a statement of capital. It includes:
- The total number of issued shares
- The aggregate nominal value of the shares
- The different classes of shares (if any) and rights
- Shareholders’ names and their holdings
Accurate shareholding details are imperative for transparency and investor trust, and any changes since the last confirmation should be informed.
People with Significant Control (PSC)
You must provide information of any individuals or groups that have significant control of the company. These are called People with Significant Control (PSCs). A PSC is generally an individual who:
- Holds more than 25% of the voting rights or shares
- Has the right to appoint or remove a majority of the directors
- Has significant control or influence over the company
Supplying accurate PSC information helps avoid corporate crime and bring more transparency to UK companies.
Changes Since the Last Statement
If your previous confirmation statement failed to record changes that had been made, you must update:
- SIC codes
- Share capital details
- Shareholder details
- PSC details
However, if nothing has changed, you simply confirm that the information it now presents is correct. Even then, it’s an opportunity to look over your company details thoroughly.
Filing Options and Deadlines
You may file or publish online. Companies mostly prefer online since it is faster and more affordable. The statement has to be filed yearly, though you can file more often if required to reflect changes.
The deadline is normally one year from either:
- The date of incorporation, or
- The date of the last confirmation statement filed
Missing your deadline could lead to fines and even the threat of striking off your company from the register.
Conclusion
In filing your confirmation statement properly, you are required to confirm and update several key aspects of your company’s constitution and operation. From company details to share capital and PSCs, every section is engaged in complete legal compliance.
Allow time to verify and sign off on this information annually to help maintain your company in good standing with Companies House. If unsure throughout the process, professional guidance can help make it more accurate and efficient.
